Get in touch
Get in touch

Resources Specialist

Job Details:
Position Title: Resources Specialist
Department: Learning & Development Department
Sub-Department: Resources Department
Job Code: NA
Role Type: (Permanent, Part Time, Freelancer) Permanent
Country: Egypt
Job Grade: NA
Prepared / Revised on: 8th of May 2025

Job Dimensions:
Number of
Staff
Supervised: 		Full Timers: N/A
Part Timers / Freelancers: NA

Reporting Line:
Resources Manager
Job Role / Objective Overview:
The Resources Specialist plays a critical role in supporting the delivery of high-quality training solutions by maintaining an up-to-date trainer database, coordinating freelance trainer assignments, and ensuring efficient communication between trainers and internal teams. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities across various projects.
Key Responsibilities:
  • Maintain and regularly update the trainer database using Excel.
  • Design and update trainer profiles using PowerPoint templates.
  • Edit and format trainers' CVs in Microsoft Word to ensure consistency and professionalism.
  • Prepare and process monthly trainer invoices in coordination with the finance team.
  • Use Dropbox and internal tools to identify and allocate suitable freelance trainers for specific training projects.
  • Communicate with trainers to confirm their availability and update internal booking calendars accordingly.
  • Liaise with internal stakeholders from Sales and Project Management teams to understand project requirements and ensure appropriate trainer allocation.
  • Track and report trainer engagement, availability, and performance metrics as needed.
  • Support the onboarding of new freelance trainers in accordance with HNI’s policies and standards.
HNI Competencies: Competency Proficiency Level
Competency type Foundational Proficient Advanced Exceptional
Core High Quality Deliverables ☐ ☐ ☐ ☒
Driving Results ☐ ☐ ☐ ☒
Innovation & Creativity ☐ ☐ ☐ ☒
Customer Obsession ☐ ☐ ☐ ☒
Collaboration & Conflict Resolution ☐ ☐ ☐ ☒
Ownership ☐ ☐ ☐ ☒
Analytical Thinking ☐ ☐ ☐ ☒
Communications and Working Relationships:
Internal:
  • Sales Team
  • Project Management Team (Central - KSA)
  • Finance Department
  • Internal Trainers
  • L&D
External:
  • Freelance Trainers
  • Vendors (if applicable)
Qualifications, Experience and Skills:
Qualifications:

Bachelor’s degree in business administration, commerce, HR

Experience:
  • Minimum 2 years of experience in similar coordination, resource management, or administrative support role—preferably in the training or consulting industry.
Functional Knowledge:
  • Proficiency in Microsoft Excel, PowerPoint, and Word.
  • Familiarity with file management systems (e.g., Dropbox, Google Drive).
  • Strong organizational, planning and time-management skills.
  • Excellent written and verbal communication.
  • Ability to handle multiple tasks and meet deadlines.
  • Attention to detail and problem-solving abilities.

Approvals & Job Holder Acknowledgment:
Department Manager: Resources Manager

Sarah Gamaleldin
HR:  
Employee:  

Fill the Form